Finding a rental property isn’t just about spotting the right listing - it’s about proving you’re the right fit. Landlords want tenants who are reliable, organised, and financially secure, and your application is their first impression of you. But what is the purpose of a rental application? And is it really necessary? The answer is yes!
In this guide, we’ll break down exactly what goes into a tenancy application in New Zealand, the checks landlords may run, and the rights you have as an applicant. By the end, you’ll know how to prepare a strong application that gives you the best chance of securing the home you want.
What can a landlord ask for on a rental application? Here are the documents you’ll need for your lease application.
Before you fill out a pre-tenancy application form, you’ll need to provide personal information to verify your identity and help prevent fraud. These include photo identification such as a passport, driver’s license, or NZ 18+ card.
Most landlords want to see that tenants’ rent payments are sustainable. You can apply with recent payslips, a letter from your employer, or bank statements showing regular income. As a guide, landlords generally expect a tenant’s income to be at least three times the weekly rent. Having clear documentation ready makes the process faster and eliminates the need for back-and-forth requests for more details.
Good tenancy references tell landlords what kind of tenant you’ll be. A reference for a rental property should confirm that you paid rent on time, maintained the property in a tidy condition, and adhered to the tenancy agreement.
Not sure who to put as references for rental applications? Ask previous landlords, or if this is your first rental application, ask your current or former employer. With their permission, include their phone or email address, and the dates you rented from or worked with them. Attach these directly to your application form.
Background and credit checks
A credit check provides a snapshot of your financial history and helps assess risk. You can order a free copy of your credit report from agencies like Centrix or Equifax before submitting your residential rental application. Checking first allows you to correct any errors that might otherwise delay approval.
Landlords can only collect and use your data with your written permission. You’ll usually sign a consent section within the tenant application form, confirming that the information you’ve provided is accurate and can be verified. Under the Privacy Act, landlords must store your personal information securely and share it only with relevant agencies (such as credit bureaus) for lawful purposes.
Anti-discrimination protections
Landlords cannot decline a tenancy application on the basis of protected characteristics such as race, gender, marital status, religion, disability, or age. These protections are provided by the Human Rights Act 1993 and the Residential Tenancies Act 1986. If you suspect unfair treatment, you can seek advice from the Tenancy Tribunal or the Human Rights Commission.
In New Zealand, it’s illegal to charge a fee for processing a rental application. You should never be asked to pay simply to apply. Only lawful costs, like a bond or rent in advance, can be requested once a tenancy is approved.
Once your tenancy application is accepted, you’ll usually pay a bond of up to four weeks’ rent. Your landlord must lodge it with Tenancy Services within 23 working days. When you move out, the bond is refunded if the rental property is left in good condition and all rent is paid.
Occasionally, a landlord may ask for a small holding deposit to secure the property before you sign the tenancy agreement. This must be refunded or applied to your rent upon finalisation of the agreement. If the landlord decides not to proceed, the payment must be returned in full.
A successful tenancy application is complete, honest, and easy to read. Double-check that every question on the application form is answered, attach all necessary information, and sign where required. Submit clear copies of your ID and income verification, include genuine references, and ensure your contact details are up to date.
Be truthful about any previous tenancy issues. Landlords appreciate honesty more than surprises. Apply early, follow up politely, and avoid fake documents. Can rental applications be rejected? Absolutely. Misrepresentation can breach tenancy law and lead to rejection or termination later.
If you want to go the extra mile, create a short ‘renter resume’ summarising your background, rental history, and why you’d be a great tenant. Think of it as a professional introduction rather than a sales pitch.
What is a tenancy application?
A tenancy application (or rental property application) is the form you fill out when applying to rent a property. A pre-tenancy application form includes your details, proof of income, identification, and references so a landlord can assess whether you’re a suitable tenant.
Take your time and make sure every section is complete and accurate. Include your full contact details, proof of income, photo identification, and recent references. Missing data is one of the most common reasons applications get delayed or overlooked.
Not sure what to say on a rental application form? Keep it simple and honest. Explain briefly who you are, what you do for work, and why the property suits you. For example, if you’re moving closer to work or downsizing, mention it; it shows you’ve considered fit and stability.
You don’t have to include a rental cover letter, but it can help you stand out. A short, friendly note introducing yourself, explaining why the rental property is a great fit, and confirming your reliability as a tenant gives landlords a clearer picture of who you are beyond the documentation and may make you more memorable.
Be genuine and keep your tenant CV simple. Mention your occupation, lifestyle, and what makes you a reliable tenant, for example, steady income, good rental history, or pride in maintaining a home. You might say, “I’m a full-time teacher who enjoys a quiet lifestyle and always pays rent on time.” A few honest details go further than a long list of promises.
Most landlords decide within a few days after completing reference and credit checks. In competitive markets, it can take a week or longer.
Yes, landlords can receive and shortlist more than one tenancy application form for the same rental property. It doesn’t mean everyone will be approved; it simply lets them compare applicants before choosing the most suitable tenant.
Yes. You can withdraw your pre-tenancy application form at any time before signing the contract.
Only once both the landlord and tenant have signed a tenancy agreement does it become a binding contract under New Zealand tenancy law. From that point, both parties must follow the terms of the agreement, including rent payments, notice periods, and lawful use of the property.
Be prepared, truthful, and organised. Submit all required documentation, provide strong references, and communicate promptly. A complete, honest tenancy application always puts you in the best position to succeed.
Securing a home you love starts with preparation. By understanding what a rental application involves, gathering your documentation early, and respecting both your rights and responsibilities, you’ll put yourself in the best position to succeed.
Contact Tremains’ rental property management team today to discuss our available rentals. If you’re unsure how to fill out a tenancy application form, our team can guide you through it.